Terms & Conditions

Knox United Soccer Club - Membership Terms and Conditions

1. ACCEPTANCE OF TERMS

1.1. By registering for membership with Knox United Soccer Club (the "Club"), members agree to comply with the Club’s Constitution, policies, Codes of Conduct, and these Terms and Conditions. The Club reserves the right to amend these Terms and Conditions at any time, with notice provided via email and/or the Club’s website.

2. MEMBERSHIP FEES

2.1. Membership is subject to payment of registration fees in full. The Club operates a strict No Pay, No Play policy, meaning no player will be allowed to train or participate in matches unless all fees are paid in full by the stated deadlines.
2.2. All fees must be paid by the 24th April 2026. Failure to comply may result in suspension of participation, and unpaid fees may lead to removal from teams.

3. REFUNDS AND DE-REGISTRATION

3.1. Full refunds are only available if a player has not been registered with Football Victoria.
3.2. For Miniroos (U7-U11) and Junior (U12+) players who de-register within the first three weeks of the season, a refund will be issued, minus the Football Victoria registration fee and a $50 administrative fee.
3.3. No refunds will be provided after the third week of the season, except under extenuating circumstances, as determined by the Club’s Committee.
3.4. All refund or de-registration requests must be made in writing and submitted to the Club Committee for consideration.

4. PARENT/GUARDIAN RESPONSIBILITIES

4.1. Parents and Guardians will need to provide their Team Manager with assistance on training and match days, which may include helping, run the BBQ, putting up nets, and providing oranges for the players at half time. These duties will be advised to parents & guardians on a roster developed and distributed by the team manager.
4.2. Parents/guardians are responsible for ensuring their child attends all training sessions and games, and for notifying the Team Manager in advance if their child is unable to attend.
4.3. Note to Parents/Guardians: During training sessions, please remain close by to ensure you are available in case of any emergency or issue involving your child. If you need to leave during the session, kindly inform the coach or team manager in advance, providing contact details should you be needed.

5. CODE OF CONDUCT

5.1. All members, including players, parents, and guardians, must adhere to the Club’s Code of Conduct, which is available on the Club’s website. Breaches of the Code may result in disciplinary action, which could include suspension or expulsion from the Club.
5.2. Any breaches of the Code of Conduct will be addressed by the Club’s Executive Committee, with penalties potentially including temporary or permanent suspension from the Club’s activities.

6. TEAM COMPOSITION

6.1. Final team composition will be decided by the club committee. Players will not be selected in a team if they have not paid their registration fees – no exceptions.

7. GRADING

7.1. In some age groups, it will be necessary for the club to grade players according to their ability; this is for the benefit of the players and allows them to compete against teams of similar abilities.

8. TRAINING

8.1. The club and the coach will determine the day/s and time of your weekly training sessions. It is expected that all team members will attend training and in the event of a training session being cancelled, then the Club will communicate this ASAP through the agreed communication channels used by the team. Should team members not be able to attend training, they are required to communicate this with the team manager.
8.2. Cancellations of training or matches will be communicated promptly via the team’s agreed communication channels.

9. MEDICAL AND INSURANCE LIABILITY

9.1. By registering with Knox United Soccer Club, parents/guardians acknowledge that the Club is not liable for any injury, illness, or medical costs incurred during training or matches. The Club provides basic player insurance via Football Victoria, but this may not cover all expenses.
9.2. Parents/guardians are strongly advised to arrange private health insurance to cover their child for accidents and injuries.
9.3. In case of a medical emergency, the Club may seek medical treatment for players, including arranging ambulance transport if necessary. Every effort will be made to contact parents/guardians before such actions, but the Club accepts no responsibility for costs incurred.

10. PHOTOS AND MEDIA

10.1. By registering, you grant the Club permission to use photographs and video footage of players for marketing and promotional purposes. Players under 18 will not have their names or personal details published without parental consent.
10.2.Individuals photographing or videoing games must seek permission from the team manager and opposition coach or manager, particularly when minors are involved.

11. EMAILS AND COMMUNICATIONS

11.1.By registering, members agree to receive emails from the Club, including promotional materials and important updates. The Club will use the email address provided during registration for these communications.
11.2.The Club may communicate with members via phone, email, or other communication platforms to provide updates related to the team and club activities.

12. DATA USAGE

12.1.Parents/guardians consent to the Club transferring personal data, such as names, email addresses, and phone numbers, to carefully selected third parties providing services to the Club. These third parties may contact members in relation to the service they provide (including marketing), but they are prohibited from using personal data for any other purpose.
12.2.The Club will comply with data protection regulations and ensure that all personal data is handled securely and in accordance with privacy laws.

13. WORKING WITH CHILDREN CHECKS (WWC)

13.1.Any adult working with children on behalf of Knox United Soccer Club is required to provide a valid Working With Children Check (WWC). This applies to all volunteers, coaches, and team managers.
13.2.Parents/guardians of members under 18 must ensure that at least one person responsible for their child on match days and during roster duties holds a valid WWC.

14. GRIEVANCES AND COMPLAINTS

14.1.Should a player, parent, or guardian have any complaints or concerns, they should first raise these with their Team Manager, who will escalate the matter to the coach if necessary. If the issue remains unresolved, the Team Manager will bring the matter to the Club Committee for further discussion and resolution.
14.2.The Club encourages open communication and aims to resolve issues promptly and fairly.

15. TERMINATION OF MEMBERSHIP

15.1.The Club reserves the right to terminate membership for serious breaches of the Code of Conduct, failure to comply with Club rules, or non-payment of fees. In such cases, no refunds will be given.
15.2.Players or members expelled from the Club due to breaches of Football Victoria rules or misconduct are responsible for any fines or penalties incurred, and these must be reimbursed to the Club.

16. AMENDMENTS

16.1.The Club reserves the right to amend these Terms and Conditions at any time. Any changes will be communicated via email and will take immediate effect from the date of publication on the Club’s website.

I hereby give permission for my registered child/children to participate in soccer & to apply for family membership in the Knox United Soccer Club.
I have read and understand the clubs’ rules and conduct regulations and I agree to conduct myself in a manner that will not bring this club or the game of soccer into disrepute.
By registering with Knox United Soccer Club, you confirm that you have read, understood, and agree to be bound by these Terms and Conditions.

Kit Ordering Terms & Conditions

Responsibility for Size Selection
The selection of playing kit sizes is the sole responsibility of the player and/or parent/guardian at the time of submission. Please ensure sizes are chosen carefully, using the provided size charts and any available sizing samples.
Exchanges for Incorrect Sizes
All playing kits are custom ordered and produced specifically for the 2026 season. If stock is available then exchanges or replacements can be provided.
Final Submission Deadline
Size selections for existing players must be submitted by the nominated cut-off date of Jan 22 2026. Any changes requested after this date cannot be guaranteed and may not be accommodated. New players will need to be sized up prior to placing an order.
Sizing Variations
Minor variations in fit may occur between different garment styles, manufacturers, or production runs. The Club cannot guarantee an exact fit and accepts no liability for minor sizing differences.
Growth Considerations
Parents/guardians are encouraged to consider expected player growth across the season when selecting sizes. The Club is not responsible for kits that become unsuitable due to growth during the season.
Replacement Kits
Any replacement kit required due to incorrect sizing, loss, or damage will be at the full cost to the player/parent, subject to availability.
Acknowledgement
By submitting a kit size selection, you acknowledge that you have read and understood these terms and conditions and accept full responsibility for the sizes selected.

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Terms & Conditions

Knox United Soccer Club - Membership Terms and Conditions

Kit Ordering Terms & Conditions

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