Terms & Conditions

Membership Terms and Conditions

1. Acceptance of terms

1.1By registering for membership with Knox United Soccer Club (the “Club”), you agree to comply with the Club’s Constitution, policies, Codes of Conduct and these Terms and Conditions.
1.2The Club may amend these Terms and Conditions at any time. Changes will be communicated by email and/or on the Club’s website and take effect from the date of publication.

2. Membership fees and outstanding fees

2.1Membership is subject to payment of registration fees in full. The Club operates a strict No Pay, No Play policy: no player will be allowed to train or play in matches until all fees have been paid in full.
2.2All fees must be paid by [payment deadline], or in line with a payment plan agreed with the Club in writing. For players under 18, the parent or guardian who registers the player is responsible for payment.
2.3If a fee is not paid by the due date, the Club may contact you to request payment and may, at its discretion, extend the due date. An extension does not waive the Club’s right to recover the fee.
2.4
If a fee remains unpaid, the Club may, without limiting any other rights:
1. suspend the player from training and matches;
2. withhold or cancel the player’s registration and remove the player from their team;
3. issue a formal letter of demand; and
4. pursue recovery of the outstanding amount, including through a debt recovery agency or legal proceedings.
2.5Where permitted by law, you may be liable for the reasonable costs the Club incurs in recovering an outstanding fee.
2.6De-registering or leaving the Club does not cancel any fees owing for the period the player was registered.
2.7If you are experiencing financial difficulty, please contact the Club Committee before the due date to discuss your options.

3. Refunds and de-registration

3.1Full refunds are only available if a player has not been registered with Football Victoria.
3.2For Miniroos (U7–U11) and Junior (U12+) players who de-register within the first three weeks of the season, a refund will be issued, minus the Football Victoria registration fee and a $50 administration fee.
3.3No refunds will be provided after the third week of the season, except in extenuating circumstances as determined by the Club Committee.
3.4All refund and de-registration requests must be made in writing and submitted to the Club Committee for consideration.

4. Parent and guardian responsibilities

4.1Parents and guardians are expected to assist their Team Manager on training and match days, which may include running the BBQ, putting up nets and providing oranges for players at half time. These duties will be set out on a roster developed and distributed by the Team Manager.
4.2Parents and guardians are responsible for ensuring their child attends all training sessions and games, and for notifying the Team Manager in advance if their child is unable to attend.
4.3During training sessions, parents and guardians should remain close by in case of an emergency or issue involving their child. If you need to leave during a session, please tell the coach or Team Manager beforehand and provide contact details.

5. Code of conduct

5.1All members, including players, parents and guardians, must follow the Club’s Code of Conduct, which is available on the Club’s website.
5.2Breaches of the Code of Conduct will be addressed by the Club’s Executive Committee and may result in disciplinary action, including temporary or permanent suspension or expulsion from the Club.

6. Team composition and grading

6.1Final team composition will be decided by the Club Committee. Players will not be placed in a team until their registration fees have been paid. There are no exceptions.
6.2In some age groups the Club will need to grade players according to ability. This is for the benefit of players and allows them to compete against teams of similar ability.

7. Training

7.1The Club and the coach will determine the day(s) and time of weekly training sessions. All team members are expected to attend. If a player cannot attend, the parent or guardian must let the Team Manager know.
7.2Cancellations of training or matches will be communicated promptly through the team’s agreed communication channels.

8. Medical and insurance liability

8.1By registering, parents and guardians acknowledge that the Club is not liable for any injury, illness or medical costs incurred during training or matches. The Club provides basic player insurance through Football Victoria, but this may not cover all expenses.
8.2Parents and guardians are strongly advised to arrange private health insurance to cover their child for accidents and injuries.
8.3In a medical emergency, the Club may seek medical treatment for a player, including arranging ambulance transport if necessary. Every effort will be made to contact parents or guardians first, but the Club accepts no responsibility for the costs incurred.

9. Photos and media

9.1By registering, you give the Club permission to use photographs and video footage of players for marketing and promotional purposes. Players under 18 will not have their names or personal details published without parental consent.
9.2Anyone photographing or filming games must first seek permission from the Team Manager and the opposition coach or manager, particularly when minors are involved.

10. Emails and communications

10.1By registering, members agree to receive emails from the Club, including promotional material and important updates, at the email address provided during registration.
10.2The Club may also communicate with members by phone or other communication platforms about team and Club activities.

11. Data usage

11.1Parents and guardians consent to the Club sharing personal data, such as names, email addresses and phone numbers, with carefully selected third parties that provide services to the Club. These third parties may contact members about the service they provide (including marketing) but must not use personal data for any other purpose.
11.2The Club will handle all personal data securely and in accordance with applicable privacy laws.

12. Working With Children Checks (WWC)

12.1Any adult working with children on behalf of the Club, including volunteers, coaches and team managers, must hold a valid Working With Children Check.
12.2Parents and guardians of members under 18 must ensure that at least one person responsible for their child on match days and during roster duties holds a valid Working With Children Check.

13. Grievances and complaints

13.1A player, parent or guardian with a complaint or concern should first raise it with their Team Manager, who will escalate it to the coach if necessary. If the issue is still unresolved, the Team Manager will bring it to the Club Committee for resolution.
13.2The Club encourages open communication and aims to resolve issues promptly and fairly.

14. Termination of membership

14.1The Club may terminate a membership for serious breaches of the Code of Conduct, failure to comply with Club rules, or non-payment of fees. No refunds will be given, and any fees owing remain payable.
14.2Players or members expelled from the Club for breaches of Football Victoria rules or misconduct are responsible for any resulting fines or penalties, which must be reimbursed to the Club.

Declaration

I give permission for my registered child/children to participate in soccer and to apply for family membership in the Knox United Soccer Club.

I have read and understand the Club’s rules and conduct regulations, and I agree to conduct myself in a manner that will not bring the Club or the game of soccer into disrepute.

By registering with Knox United Soccer Club, you confirm that you have read, understood and agree to be bound by these Terms and Conditions.

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Terms & Conditions

Knox United Soccer Club - Membership Terms and Conditions